Roster Volunteers Without the Spreadsheet
Publish volunteer opportunities with dates, times, locations and the number of helpers you need. Volunteers sign in to the member portal, see only the shifts they're eligible for, and book themselves in. You approve, reassign or cancel with a click.
- Publish shifts with dates, roles, locations and places available
- Only registered volunteers can view and book shifts
- Approve, decline or reassign signups from the dashboard
- Automatic confirmation and shift reminder emails
- Volunteer teams with team leaders and members
RFID Card & Barcode Sign-In Kiosk
Run a tablet at the door as a volunteer sign-in desk. Volunteers tap an RFID card, scan a barcode or search their name to sign in and out. Hours are recorded automatically and matched to the shift they booked — and if they turn up without a booking, their hours are still captured.
- RFID card and barcode scanning, plus name search
- Secure kiosk link — no staff login needed at the desk
- Sign-ins matched automatically to booked shifts
- Walk-up volunteers still have their hours recorded
- Live view of who is currently on site
Every Hour Counted and Reportable
Hours flow in from the sign-in desk or are logged by volunteers themselves, then approved by an administrator. Totals roll up per volunteer, team, role and period — ready for grant acquittals, board reports and awards night.
- Desk-recorded and self-logged hours with approval workflow
- Totals by volunteer, team, role and date range
- Export for grant acquittals and annual reporting
- Recognise long-serving volunteers with milestone reports
Checks, Training and HR Records
Track working with children checks, police checks, licences and insurances with expiry dates and automatic reminders before they lapse. Build an induction pathway with training modules and record completion against each volunteer.
- Record checks and licences with expiry reminders
- Induction steps and training modules with completion tracking
- HR events — commendations, incidents and notes on file
- Chase outstanding checks with one bulk email
Match the Right Volunteer to the Right Role
NOXMembership suggests volunteers for each opportunity based on their skills, availability, past roles and current checks — so you fill hard-to-staff shifts faster and spread the load fairly across your team.
- Suggested volunteers ranked for each opportunity
- Skills, interests and availability held on the volunteer profile
- Invite a shortlist straight from the matching screen
- See who is under-used and who is at risk of burnout
My Volunteering, In the Member Portal
Volunteers get their own area inside the member portal: upcoming shifts, sign-in history, approved hours, training progress and the status of their checks — all without an email to the office.
- Browse and book available shifts
- View sign-in history and approved hours
- Complete induction and training steps online
- See which checks are current and which need renewing